FAQ of Efficient Address Book

Details & Tips

How can I know the specific location of my Efficient Address Book data file?
Since the first time you run Efficient Address Book, by default, your information will be saved in the file 'MyAddressBook.eabw' in the 'My Documents' folder. You can also create other .eabw files. You can click the File menu in the main window. At the bottom of the File menu, you can see recently opened files (including full paths and file names). The first one (with a tick on the left) is the one you are working with.

My personal information is very, very important! I am kind of worried. What if my data is missing?
Efficient Address Book safeguards your data from being missing with two measures. First, each time when you exit the program normally, Efficient Address Book will backup the current file automatically to the backup folder (by default, 'My Documents\EfficientPIM AutoBackup'). Second, you can click the Backup command on the File menu at any time to back up the data of the current Efficient Address Book file to some other place, such as to your USB drive.

God! I forgot the password for the data file! Can you help me find back my password?
We are sorry, but we also could not know the password you set for your data file. Please try harder to recall the password you set for the file. Remember, the password is case-sensitive. Therefore, please pay attention to the state of the Caps Lock key when you enter the password.

I created a new contact group. May I know how should I rename or delete this group?
Right-click the name of a group in the navigation panel at the left of the main window, and you will find the command you need on the popup menu.

When adding a contact, I checked the option of birthday reminder for the contact. May I know the number of days I am to be reminded in advance? Can I change the days?
By default, you will be reminded 5 days in advance. Please click the Options command on the Tools menu, and click Contacts at the left of the Options dialog box. Now you can check and modify the number of advanced days before the birthday.

What's the difference between Add Attachment and Add File Link?
An attachment is a copy of the current content of an existing file duplicated into Efficient Address Book, while a file link is only the record of the location of a file on the disk.
If the source file on the disk is modified, when you view an attachment file of the type 'File Link', you will see the latest information; on the other hand, if the type of the attachment is 'Attachment', you will see the information at the very time when it was attached.

How to enter multiple contacts from the same company quickly?
After you enter a contact, you can click the command New Contact from the Same Company on the File menu (shortcut key: Ctrl+M) in the add/edit contact window. For a new contact added this way, you do not need to enter information related to the company (business address, phone number, etc.) again.

Can I run Efficient Address Book after installing it on a thumb drive?
Yes. Efficient Address Book is green software.

My question is not in your FAQ list, what can I do?
Do not hesitate to email us for any question or comments.

How should I upgrade to the latest version?

Upgrade from an installed version of Efficient Address Book:

  1. Please first download the latest Efficient Address Book installation package.
  2. If your Efficient Address Book is running, please exit it first.
  3. (Optional): Click "Start > All Programs > Efficient Address Book > Unstall Efficient Address Book" to uninstall the older version of Efficient Address Book.
  4. Run the executable "EfficientAddressBook-Setup.exe" that you have downloaded to the local computer.
  5. Follow its instructions step by step to complete installation. You are suggested to install Efficient Address Book to the same directory of the older version.
  6. Run the latest version of Efficient Address Book.
  7. The new version will automatically open the data files of the old version, and whenever necessary, will convert the format(s) of the data files to the latest version automatically.

Version Upgrade of Portable Efficient Address Book:

Note: By default, the data files of Portable Efficient Address Book are stored in the "Documents" subdirectory within the extracted directory. Therefore, to avoid unwanted data deletion, please do not simply remove the whole installation directory of the older version before upgrading to the newer one.

  1. Please first download the compressed (.zip) file of the latest version of Portable Efficient Address Book.
  2. If your Efficient Address Book is running, please exit it first.
  3. Extract the downloaded file "EfficientAddressBook-Port.zip" with WinZip or a similar tool to the same directory as that for the older version. When you see the "Confirm File Overwrite" dialog box, please click "Yes" or a similar button to confirm. (Only files necessary for the running of Efficient Address Book are included in the compressed pack. Data files are not included. So do not worry that your existing data files could be overwritten.)
  4. Run EfficientAddressBook.exe in the extracted directory.
  5. The new version will automatically open the data files of the old version, and whenever necessary, will convert the format(s) of the data files to the latest version automatically.